London Packaging Week

Build-up and breakdown schedules are published in the exhibitor manual provided by the organisers after you book your stand. ExCeL London typically allows exhibitors access the day before the show opens for stand construction, and breakdown begins after the final session on 17 September. Confirm your specific timings and vehicle access with the event team, as Halls S2 and S3 have loading bay allocations that must be booked in advance.

The number depends on your stand size, the complexity of your product demonstrations, and how many meetings you expect. A small stand with simple displays may need two people to rotate breaks and meetings. A larger stand with live demonstrations or multiple product lines benefits from three or more staff to maintain coverage from 10:00 to 17:00 on day one and 10:00 to 16:00 on day two. An Event BDR adds dedicated lead capture and meeting booking capacity without increasing your core team size.

Exhibitor badge collection details are provided in the exhibitor manual and pre-show communications from the organisers. ExCeL London typically operates a dedicated exhibitor registration desk near the hall entrances. You will need to bring proof of your stand booking and identification. Order your badges in advance through the exhibitor portal to avoid delays on the morning of 16 September.

ExCeL London and the event organisers publish detailed stand build regulations in the exhibitor manual, covering maximum height, weight loading, electrical requirements, health and safety compliance, and restrictions on materials. Shell scheme stands come with standard walls, fascia and lighting; space-only stands require you to contract your own build. All stand contractors must be approved by ExCeL and hold appropriate insurance. Review the manual carefully to avoid non-compliant builds that delay your setup.

English is the primary language at London Packaging Week, as the show takes place in London and serves the UK packaging market. However, many exhibitors and attendees are international, particularly from Europe, so French, German, Italian and Spanish are common. If your target buyers include multinational brands with European operations, having a team member or BDR who can open conversations in those languages improves engagement and builds rapport with non-native English speakers.

Yes, product samples and demonstrations are encouraged at London Packaging Week, as buyers attend to see and handle packaging innovations. Ensure your samples comply with ExCeL London's safety regulations, particularly if you are demonstrating machinery, chemicals or materials that require ventilation or special handling. Large or heavy demonstrations may require additional floor loading approval. Check the exhibitor manual for restrictions on noise, open flames, food samples and waste disposal.

The Innovation Gallery showcases standout packaging solutions on the show floor and online. Exhibitors can submit products for inclusion through the exhibitor portal or by contacting the event team. The London Packaging Week Innovation Awards also provide a route to feature your designs, with finalists displayed prominently during the show. Entering the awards or gallery raises your profile with the brand buyers who attend specifically to discover new packaging innovations.

London Packaging Week provides networking lounges and bars on the show floor where exhibitors and buyers can meet in a relaxed setting. The event also hosts the Innovation Awards ceremony, which brings together senior figures from the packaging industry. If you want to host private meetings or entertain key clients, ExCeL London offers meeting rooms and hospitality suites that can be booked separately. Plan these in advance, as availability is limited during the show.

London Packaging Week runs three conference theatres covering luxury, beauty and drinks, and food and consumer pack. Access details are published closer to the event, and some sessions may require separate registration. Speakers include packaging managers and sustainability leads from brands like Coca-Cola, Diageo, Selfridges and L'Occitane. If your stand team wants to attend sessions, ensure you have coverage in place so your stand is never left unattended during high-traffic periods.

Smart Badges allow exhibitors to scan attendee badges and capture contact details digitally during conversations on the floor. The system integrates with the event app and provides a structured lead list after the show, including the attendee's name, company, role and any notes you add during the scan. This replaces manual business card collection and ensures you have accurate follow-up data. Confirm how to access and use Smart Badges through the exhibitor portal before the show opens.

Contact the London Packaging Week sales team directly to request additional space or package upgrades. Availability depends on how much floor space remains and how close you are to the event date. Changes to your stand size or location may require updated build plans and additional costs. Make upgrade requests as early as possible to secure your preferred position in Halls S2 or S3.

Cancellation and reduction terms are set out in the exhibitor contract you sign when you book your stand. These typically include deadlines and penalties that increase as the event date approaches. Contact the event organisers immediately if your plans change, as they may be able to offer alternative solutions such as a smaller stand or a transfer to a future edition. Review your contract terms carefully before committing to your space.